OCEANUS-Online Container Enterprise ANalysis Universal Suite

The OCEANUS is a very comprehensive web based software solution for container business of NVOCC and Lines. This software solution covers all the aspects of containerized cargo management and logistics. The very high scalability of application enables it to be implemented at shipping companies of any TEU size and any number of operational ports and ICD. This application is comprehensively covers two different areas of the container business. First area is of container owners or principals. In this area, we have modules like container inventory, container purchases, container leasing, container repairs, tariff management, budget, projections, targets, costing, P/L, etc. The other area is of agents. In this area, we have modules like rate requisition, booking, billing, receipts, exports, BL drafting and printing, imports, transshipment, manifest, EDI generation, performance reports, etc. The important modules of the software application are:   Container Inventory Container Transactions Container Moves Container Repairs Seal Inventory Feeder Tariff Vessel Preferences Feeder Invoice Check Freight Tariff Cost Matrix Demurrage Tariff Detention Tariff Storage Tariff Haulage Tariff Costing Budgets Projections Targets P/L Sales Invoice and Receipts Exports Bill Of Lading Imports Transshipment Demurrage Manifest BL Tracking Cargo Tracking EDI Center CRM Claims Reports MIS Administration Utilities     Container Inventory   This module is used manage the container inventory. This will be updated according to change in other modules like container transactions and container moves. The system can have any type containers and there is no limitations in number containers that can be managed in this system     Container Transactions   This module handles all types of transactions like container purchases, container leases, container sales or container subleases. The container purchase can be a new purchase or second hand purchase. Again, it can be an out right purchase or a lease purchase. Similarly a container lease can be a long term lease or a one way lease. All these transactions start with agreement followed by allocation, pickup/lease/on-hire/off-hire notifications and the actual pickup/lease/on-hire/off-hire of containers by the respective agents.     Container Moves   Every important move of each of the containers to be recorded in the system and this is the module that handles this logistics moves. The moves are master based where the user can create any number of moves and define their inter-relationships by defining a proper sequence of moves. The system allows a user to enter container moves in various methods like single container move, bulk container move, voyage wise container move, etc. Any container move updated into the system can not be modified by the agents after 24 hours.     Container Repairs   This module manages the containers those are to be repaired and their deliveries after repair again into the available inventory. The repair costs are being managed in a tariff driven manager. Each of the ports in the system can have different repair tariff and can be applied on repair requisitions according to various parameters of the damage like repair type, dimension, spare parts required, etc. The approved jobs can be proceeded with the repair jobs and the system can be updated on completion with repairer's invoice, date and amount. The photographs of repaired container can be uploaded against the repair requisitions.     Seal Inventory   This module can be used for the container seal inventory. It manages the purchases and issues of seals along with the inventory of ROB.     Feeder Tariff   This screen is used to enter the slot rates of various vessel operators. This is managed against the validity period along with the port pair, container type and other factors. The rates are being kept in the history and the user can review rates at any point of time. This module is an import part of costing.     Vessel Preferences   This module is used to define a vessel operator preference according to the cheapest slot rates and other understandings. As the user generate a preference list for a port of load, the system with throw a preference list according to the lowest slot rates to various destinations. Now there is a second preference list called used defined preference list where the used can redefine the system generated preference list. This can due to various reasons like dead freight arrangement or in-house vessel operation, etc. This preference will be a guideline for the shipping agents when they book slots for various destinations from their ports of load.     Feeder Invoice Check   This module is used to generate the cost to be paid to vessel operator by taking the quantities from the load list module in export module and multiply against the given slot rates available in the system. This will help the user to double check a feeder invoice against the actual containers been loaded in the specific voyage from a port. Once the amount is found to be correct, the user can approve it and update the system with vessel operator's invoice number and invoice date.     Freight Tariff   This module manages the freight tariff of the principal. This can be both FCL and LCL. In each type, there is a General Tariff as well as Special Client Tariff. The General Tariff is guideline rate for client in case if they haven't had a Special Client Tariff. The history of tariffs can be reviewed through this module.     Cost Matrix   The cost matrix module is used to maintain various handling elements involved in the import, export or transshipment of a container from/to a port or ICD along with their rates. The cost elements can be created and mapped against any ports or ICD. The according to the variations in these elements, the user can modify the cost matrix values and keep them updated. This table keeps both handling cost and recovery. The cost will appear a expenses and the recovery will be directly applied to each shipment from/to that destination.     Demurrage Tariff   This module is used to manage the demurrage tariff according to various parameters like container type, day slab, etc. The user can review various tariff rates in this module.     Detention Tariff   This module is used to manage the detention tariff according to various parameters like container type, day slab, etc. The user can review various tariff rates in this module.     Haulage Tariff   This module is used to manage the haulage tariff according to various parameters like container type, weight slab, etc. The user can review various tariff rates in this module.     Storage Tariff   This module is used to manage the storage tariff according to various parameters like container type, day slab, etc. The user can review various tariff rates in this module.     Costing   This module is used generate the costing for various shipments. The costing can be FCL or LCL. In FCL, the system calculate the cost involved shipping a single container to the selected destination according to the given parameters like vessel operator, shipping route, container type, etc. Similarly in LCL, the cost is calculated against the volume or weight, which is higher.     Budgets   This module is used to create monthly and yearly budgets for various ports. There are comparisons between actual and budgeted amounts. The previous year actual can be loaded into budget screen for the primary budgeting exercise.     Projections   This module is used to enter the projected quantities and amounts from various agents. This is the claim of each agent that they can do that much business for the mentioned period. Usually it is a monthly activity.     Targets   In this module, the principal user will review the projected figures of the agent users and enter their target figures. There are projections Vs targets and targets Vs actual. This helps the principal to evaluate the performance of the agent.     P/L   This module generates various revenues and expenses from the shipment details. Then it generates profit and loss reports for each port per month. There are printable reports like P/L, statement of account, etc.     Sales   This is an agency module which is the first step of any shipment. It has three different parts. The first part is sales lead. If the agent's customer care is getting any enquiry for shipment, the user can enter a sales lead into the system. The next step is the agent can post a rate requisition to the principal for this client. All the required conditions like port free days, slot loss charges, etc. can be mentioned in this special rates. Then the principal user will approve or reject this requisition. Once the requisition is approved, the agent can put a booking against this client. However this three step method is not necessary way to put a booking. If the client has a valid rate, the agent user can straight away put booking cargo of this client. However, in any circumstances the agent can't change the rates approved by the principal. Once the booking is done, the user can do other export related jobs for this booking.     Invoice and Receipts   This module is used to generate invoices for the clients whose freight manifest has already been updated. Then the agent user can cut receipts against these invoices.     Exports   This module covers the complete export related activities. Once the booking is confirmed, the container will be released to the client by the agent used through the release module. Then the stuffed containers will be accepted back from the client through the acceptance module. Once the containers are received, the user can generate the load list.     Bill Of Lading   The BL is one of the most important modules in this system. The BL can be prepared for a client, once the booking is confirmed. In BL preparation, all the necessary elements involved in BL manifestation should be provided by the user. They are the BL face information like parties, destinations, etc. Then the container details, cargo details, content narration, BL conditions, etc. along with the freight charges. These charges will be automatically populated from the rates tables. A BL can be amended still it is finalized. The principal can keep multiple BL print templates in the system to print and preview the BL. At the time of printing a BL, the agent user can select the proper BL format form the given list of BL templates. If a finalized BL has to be modified, the agent user has go through the BL Amendment module which has an approval level as well as an amendment charge. The BL module also provides sub modules like BL Splitting, BL Switching, BL Shifting, etc. as well.     Imports   This module cover all the import related activities like send arrival notice, apply import charges, issue delivery order, change BL details for import, Split console boxes into multiple BL, transshipment DO, etc. The DO generation will check for the pending payments, unbilled charges, pending demurrage/detention, etc.     Transshipment   This module is used to manage the transshipment activities. In case of FCL shipment, the forward connections can be managed thru this module. In case of LCL, own stuffing and coloading are possible from the transshipment port. There is also an ageing report to find the number of days elapsed since the container discharged at the port for forward connection.     Demurrage   This module is used to manage the demurrage/detention collection. This can be used generate and regenerate demurrage, additional demurrage, etc. Also there is waiver request available for the agent user to submit. This can be on days to amount, can be flat amount or percentage.     Manifest   This is the module lets the user to print the manifests. This can be cargo manifest or freight manifest. This can be reviewed, printed or exported into other file formats. The same module is used to have export, import and transshipment manifests.     BL Tracking   This is a drilldown query module for customer support. The user can query BL using any of the possible information provided by the client, shipper, consignee or notify party. This bit of information can be from BL number, voyage, POL, POD to commodity or a specific phrase from the BL content. Also various statuses can be applied like BL finalized, BL surrendered, BL split, DO issued, Arrival Notice sent, etc. All the relevant information about the BL will be displayed on the screen. The user can drilldown into details like container details, freight collection details, voyage details, BL preview, etc.     Cargo Tracking   The cargo tracking is almost similar to the BL tracking. The difference is in drilldown behavour. When the user drills down in this screen, the user will taken in to the relevant transaction screens like booking, invoicing, BL preparation, rate requisition, etc. provided the user has access rights to these screens. Then the user can modify those entries. This is a single screen based query for all types of agent specific transaction screens like rate requisition, booking, BL preparation, invoice, etc.     EDI Center   This module provides the facility to import or export EDI Data from and to the system. The user can download information like manifest, BL details, invoice details, receipt details, load lists, discharge lists, etc. Certain EDI are port specific which has to be submitted to the respective port's web portal. The EDI information that can be uploaded into the system is the equipment movements provided by the port systems.     CRM   There is a mini CRM available in the system. This covers the marketing executive appointments management, competitor statistics, customer feedbacks, etc.     Claims   This module is to handle the customer claims. The claims can be on cargo or rates. There are inspection, conclusion and settlement options available in this module.     Reports   The system has a very comprehensive set of reports which are attached to each of the above narrated modules as well as a single module altogether. This has reports from simple master listing to very complex drilldown reports. The outputs can be exported into various contemporary file formats like pdf, xls, doc, rtf, xml, etc.    MIS   Besides a detailed list of reports provided as a part of each module, the system provides a very advanced list of information grouped as MIS. This has a lot of analytical reports and statistical graphs that can tell the trend of various parameters of the business. In short, the module provides you some limited business intelligence.     Administration   The administration module is one of the most important modules in this system. This module helps you manage various functional roles, users, login audit, data audit, etc. There is an IP tracking also available to track the location of user access.     Utility   This module provides the user some flexibility in the usage of the system. This has modules like copy setup, advanced search, user password management, application skin management, imail management, flash message, etc.